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The Art of Balance: Juggling Resume Guidance, Candidate Discussions, and Client Conversations


As a recruiter, your day-to-day can feel like a never-ending juggle. There's a lot on your plate, from offering resume advice to candidates to engaging in detailed discussions with hiring managers and clients. The challenge is to strike a balance that allows you to be effective in all areas without getting overwhelmed. If you want to make more candidate placements without stretching yourself too thin, read on for actionable strategies.

Prioritize Based on Urgency and Importance

Ideally, you’d spend ample time with every candidate and client. Reality check: that's not always possible. Categorize tasks based on urgency and importance. Critical client conversations and interviews with top-tier candidates are often urgent and essential, warranting immediate attention. Reviewing resumes might be necessary but less urgent, fitting into scheduled blocks of time.

Set Time Limits for Each Activity

Allocating a specific amount of time to different tasks can prevent any one aspect from monopolizing your day. Spend only a set amount of time reviewing and giving feedback on resumes, perhaps dedicating an hour or two each week to this task. Similarly, allocate specific time blocks for client conversations and candidate discussions. Knowing you have a time limit keeps you focused and efficient.

Automate Where Possible

Use tools and software like Candidate Pitch to handle repetitive tasks. For instance, you can automate the initial resume screening process with AI tools that filter applications based on predetermined criteria. This frees time for more valuable activities like in-depth discussions with hiring managers about role requirements or candidate fit.

Maintain Open Lines of Communication

Keeping everyone in the loop is critical. Use concise, informative updates to support candidates and clients engaged and aware of progress. For candidates, a quick email summarizing what you've done to pitch them can go a long way. For clients, a brief weekly update might suffice. Transparency saves time in the long run by minimizing back-and-forth and confusion.

Don't Skimp on Self-Care

Burnout is real. And when you're burnt out, you're not helping anyone, least of all yourself. Make sure to allocate time for breaks, and if possible, disengage from work at a reasonable hour. You'll find you're much more effective when well-rested and less stressed.


In the fast-paced recruiting world, balancing candidate assistance with client and hiring manager interactions is complex. But by prioritizing activities, setting time limits, automating tasks, maintaining open communication, and taking care of yourself, you'll be better positioned to make more candidate placements without burning the candle at both ends. The key is hard work and intelligent work—strategies that help you achieve more in less time.

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